Veterinary Supplier Management & Accounts Payable

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Why register medical suppliers and vendors? Registering your commercial partners in the system is more than just keeping a contact directory. It is an essential administrative step required to generate purchase orders, maintain real financial control, and accurately track your accounts payable.

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Log & Create Purchase Orders

The system requires a linked supplier to record new incoming stock, pet food, or pharmaceuticals into your clinic's active inventory.

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Expense Financial Control

Keep an accurate and transparent transaction history of everything invested with each medical lab or distributor.

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Accounts Payable Management

Easily monitor outstanding balances, commercial credit lines, and pending payments per vendor.

Step by step: How to register a supplier in the software

Module Navigation

In the left sidebar, locate the System section and select Suppliers. The master list of all registered commercial suppliers and distributors will open.

Registration Form

Just like with your regular clients, use the blue create button to open the registration form for the new commercial vendor.

Commercial & Tax Information

Fill in the form fields according to your veterinary practice's administrative requirements:

Business Name or Corporate Name — The only required field to successfully save the record into the database.
Email and Phone Number — Essential contact details to simplify placing stock reorders directly with the vendor.
Physical & Delivery Address — Detailed location records for shipping and logistics purposes.
Internal Notes — Ideal space for recording assigned delivery days, minimum order requirements, or specific vendor credit terms.

The Supplier Profile: Your expense control center

Once the supplier record is created, you can access their individual administrative profile. This section centralizes all expense data in one place:

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Total Spent / Investment

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Accounts Payable

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Associated Purchases

Profile Section	What the system shows	How it benefits your administration
Total Spent	The cumulative total of all closed invoices and purchase entries.	Measure your total investment scale and negotiation volume with that supplier.
Accounts Payable	The current outstanding balance remaining to be cleared with the vendor.	Keep finances current, schedule cash flows accurately, and prevent overdue fees.
Associated Purchases	Full breakdown history of past inventory entries and purchase logs.	Complete control over incoming stock flow, warehouse auditing, and historic cost logs.

With this configuration, your supply workflow and wholesale vendor relationships will be perfectly organized starting from your very first order entry.